1.         Declarations of Interest 

At this point, Members are asked to declare:

·        any personal interests not included on the Register of Interests

·        any prejudicial interests or

·        any disclosable pecuniary interests

which they may have in respect of business on this agenda.

2.         Minutes 

To approve and sign the minutes of the Ordinary Council meeting held on 19 December 2019 and the Budget Council meeting held on 27 February 2020.

3.         Civic Announcements  

To receive any announcements made by the Lord Mayor in respect of Civic business.

4.         Public Participation 

At this point in the meeting, any member of the public who has registered to address the Council, or to ask a Member of the Council a question, on a matter directly relevant to the business of the Council or the City, may do so.  The deadline for registering is 5:00pm on Wednesday, 27 October 2020.

To register to speak please visit www.york.gov.uk/AttendCouncilMeetings to fill in an online registration form. If you have any questions about the registration form or the meeting please contact Democratic Services. Contact details can be found at the foot of this agenda.

Webcasting of Remote Public Meetings

Please note that, subject to available resources, this remote public meeting will be webcast including any registered public speakers who have given their permission.  The remote public meeting can be viewed live and on demand at

www.york.gov.uk/webcasts.

During coronavirus, we've made some changes to how we're

running council meetings.  See our coronavirus updates at www.york.gov.uk/COVIDDemocracy for more information on

meetings and decisions.

5.         Petitions 

To consider any petitions received from Members in accordance with Standing Order No.15.  Notice has been received of two petitions, to be presented by:

(i)   Cllr D’Agorne, on behalf of residents calling for a zebra crossing at the junction of Fawcett Street and Kent Street

and

(ii) Cllr Musson, on behalf of residents calling for Safe Zones to protect service users and residents from harassment outside abortion clinics.

6.         Chief Operating Officer Selection and Approval  (Pages 1 - 12)

To consider a report of the Monitoring Officer which presents the recommendation of the Chief Officer Appointments Sub Committee, detailing the selection process and proposed appointment of the Chief Operating Officer and Head of Paid Service. 

7.         Amendments to the Constitution by the Monitoring Officer since 23 March 2020  (Pages 13 - 20)

To consider a report of the Monitoring Officer setting out changes made to the Constitution since 23 March 2020, which have previously been reported to the Audit & Governance Committee and have been published on the Council’s website.

8.         Recommendations of the Audit and Governance Committee  (Pages 21 - 24)

9.         Recommendations of the Licensing & Regulatory Committee  (Pages 25 - 26)

10.      Report of Executive Leader and Executive Recommendations  (Pages 27 - 44)

To receive a written report from the Leader and to consider the following Executive recommendations for approval:

11.      Report of Deputy Leader  (Pages 45 - 48)

To receive a written report from the Deputy Leader.

12.      Report of Executive Member  (Pages 49 - 58)

To receive a written report from the Executive Member for  Housing and Safer Neighbourhoods.  

13.      Questions to the Leader or Executive Members 

To question the Leader, Deputy Leader and/or Executive Member on their written reports, and to question the Leader and/or Executive Members in respect of any matter within their portfolio responsibility, in accordance with Standing Order 20.

Note to Members:  In order to facilitate the smooth running of the remote meeting, the Lord Mayor has decided to set a deadline of 40 minutes in total for the above questions and responses.

14.      Scrutiny - Report of the Chair of the Customer & Corporate Services Scrutiny Management Committee  (Pages 59 - 64)

To receive a report from Councillor Crawshaw, Chair of the Customer & Corporate Services Scrutiny Management Committee, on the work of the Committee.

15.      Motions on Notice 

To consider the following Motions on Notice under Standing Order 22:

Motions submitted for consideration directly by Council, in accordance with Standing Order 22.1

(i)           From Cllr K Taylor

Maximising opportunities to build consensus in times of crisis

“Council notes:

·        the unprecedented challenges our city faces in relation to the social, economic and health impacts of Coronavirus;

·        that these impacts will be far reaching and long lasting;

·        that years of damaging austerity created an already difficult financial environment for council services pre-Covid;

·        that changing demographics continue to add pressure to vital but stretched statutory services.

Council believes:

·        that York residents want to see Councillors acting responsibly and collaboratively at all times but particularly in times of crisis;

·        that constructive challenge shouldn’t be dismissed as ‘playing party politics’ and can in fact lead to better decision making;

·        that elected councillors and council officers must think creatively about how we support our communities and get the most out of limited resources;

·        that as we approach our most challenging winter in modern history we need to make an extra effort to show goodwill and maximise room for consensus in decision making.

Council resolves:

·        to request that Executive builds on the constructive steps taken last year on budget setting and to actively improve collaboration, particularly where decisions will have long-reaching impacts, by giving all city councillors headline budget savings targets and draft savings proposals by mid-December 2020;

·        to request that Executive Members invite shadow portfolio holders to attend any pre-meeting briefings before their Decision Making sessions, and encourage their attendances at said Decision Sessions by default throughout the duration of this crisis;

·        to request that the Executive Member for Culture and Communities works closely with all city councillors to:

a)   instigate a review of the use of devolved Ward Budgets, in the context of unprecedented financial pressures, so as to maximise their efficiency, value for money, and impact for residents across the whole city; and

b)   as part of this review and within the next month, authorise a trial for a flexible, city-wide, fund with each councillor allocating £2,000 from their ward budgets over the next 6 months, to build a resource of almost £100,000. This resource will focus on supporting residents, irrespective of ward boundaries, deemed vulnerable, isolated, or in need of other essential help through the funding of community, voluntary and other organisations working to combat the worst effects of Covid 19;

·        to request that Executive Members and Officers actively seek to maximise any and all further opportunities to build consensus around decision-making.”

(ii)         From Cllr Aspden

Covid-19: Response and Recovery in York

“The Coronavirus pandemic has presented our city with an unprecedented challenge, with residents and businesses having to work hard to adapt to public health guidance and new ways of life.

Local authorities across the country have been instrumental in the response to the Coronavirus pandemic by providing constant and crucial support to businesses and local communities.

As the country and the city faces the second wave of the pandemic, the Government must step up and provide the necessary support to keep York’s residents safe and businesses open.

Council notes:

·        The excellent and selfless work of the city’s key workers, including those in the NHS, volunteers and public health staff throughout the pandemic;

·        Since the pandemic was declared, the Council has prioritised resources to deliver crucial and urgent support to residents and businesses across the city.

o   To support businesses, local emergency funds were set up to support the city’s businesses, £100m of grants and funding was distributed to over 4,000 businesses in record time and rent was suspended on all 350 of Council’s commercial properties for six months.

o   To support residents, community hubs were set up in strategic locations around the city, with some of the 4,000 registered volunteers delivering 900 food parcels and making 6,000 phone calls to vulnerable or medically shielded residents, working in collaboration with the charity and voluntary sectors. Local emergency funds were also set up to support residents facing financial hardship.

·        Demand for services has increased, income has considerably fallen, leaving the Council with an estimated budget shortfall of £20 million.

·        Latest Local Government Association report estimates that local authorities face a £5 billion funding gap by 2024;

·        The government had guaranteed to cover all local government expenditure associated with supporting residents and businesses through the pandemic;

·        Urgent support is needed to continue providing crucial services and support residents, and business, particularly as enhanced public health restrictions mean businesses are not able to trade to full capacity;

·        The ongoing lobbying campaign to call on the government to provide appropriate funding to Council to provide crucial services, support business and enable a sustainable long-term recovery;

·        The Scientific Advisory Group for Emergencies along with leading health experts and Ministers has emphasised how crucial an effective Test, Trace and Isolate system is to slowing down the infection rate of the virus;

·        The national Test, Trace and Isolate system is failing to provide the capacity, agility and accessibility promised and required.

Council believes that in order to ensure that residents and businesses are protected and supported in the second wave of the pandemic, further urgent government support is required to help keep our city and each other safe.

Consequently, Council resolves:

·        To thank all of York’s key workers, volunteers and public health and Council staff for their ongoing efforts in supporting the city and resdents;

·        To lobby the Government to provide additional testing capacity, more timely reporting of results and urgent financial support to Public Health teams to aid the delivery local contract tracing scheme, which would enhance the national programme;

·        To call on the Government to release resources for the creation of an additional walk-in testing facility in the city, in order to provide residents with improved opportunities to access testing;

·        To call on the Government to provide urgent and comprehensive support to residents and businesses in York, for example, by introducing an extended furlough scheme and a trial of Universal Basic Income.

·        To formally back the Council’s ‘Back York’ lobbying campaign, urging the Government to provide additional funding for York, in order to seize the opportunities that are unique to the city and drive recovery in the region.”

16.      Appointments and Changes to Membership  (Pages 65 - 66)

To consider the appointments and changes to membership of committees and outside bodies set out on the list attached to this summons.

17.      Urgent Business 

Any other business which the Chair considers urgent under the Local Government Act 1972.

Democratic Services Officer

Fiona Young

Contact details:

·        Telephone – (01904) 552030

·        Email fiona.young@york.gov.uk

For more information about any of the following please contact the Democratic Services Officer responsible for servicing this meeting:

·        Registering to speak

·        Business of the meeting

·        Any special arrangements

·        Copies of reports

Contact details are set out above.

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